Microsoft Power Automate is a process automation service that allows you to create automated workflows between applications and services to synchronize files, receive notifications and automate repetitive tasks.

Access and navigation

Action	URL/Interface
Main Portal	powerautomate.microsoft.com
Admin Center	admin.powerplatform.microsoft.com
Mobile app	Power Automate (iOS/Android)
Power Automate Desktop	Free Windows application

Flow types

Type	Usage	Examples
Cloud flows	Automation between cloud services	Email notifications, SharePoint sync
Desktop flows	Local automation (RPA)	Data entry, file processing
Business process flows	Step-by-step guides	Approval processes, onboarding

Main triggers

Trigger	Description	Common usage
New email	When an email arrives	Automatic request processing
File created/modified	OneDrive, SharePoint	Synchronization, notifications
Schedule	Time recurrence	Periodic reports, backups
New list item	SharePoint, Teams	Approval workflows
Webhook	External event	Third-party API integrations

Common admin actions

Action	Service	Use case
Send an email	Outlook/Exchange	Automatic notifications
Create user	Azure AD	Automated onboarding
Copy file	OneDrive/SharePoint	Archiving, backup
Insert into Excel	Excel Online	Automatic reporting
Teams notification	Microsoft Teams	Team alerts
Create ticket	ServiceNow, JIRA	Automatic incidents

Useful admin workflows

Automated onboarding

Trigger: New employee in HR (SharePoint)
|
Actions:
- Create Azure AD account
- Assign Office 365 licenses
- Add to appropriate groups
- Send welcome email
- Create IT ticket for equipment

Monitoring and alerts

Trigger: Schedule (every hour)
|
Actions:
- Check server disk space
- Monitor SSL certificates
- Test service connectivity
- Send alert if issue detected

Request management

Trigger: Email with specific keyword
|
Actions:
- Extract information from email
- Create ticket in IT system
- Send acknowledgment
- Assign based on priority

Administration and governance

Action	Location	Description
Monitor flows	Power Platform Admin Center	Usage, performance, errors
Manage permissions	Azure AD	Connector and environment access
DLP policies	Admin Center	Data loss prevention
Usage reports	Admin Center	Usage statistics
Environment management	Power Platform	Prod, test, development

Popular connectors

Service	Admin usage	Examples
Azure AD	Identity management	Account creation, groups
Exchange Online	Automatic emails	Notifications, reports
SharePoint	Document management	Archiving, workflows
Teams	Collaboration	Team notifications
ServiceNow	ITSM	Automatic tickets
Azure	Infrastructure	Monitoring, scaling

Common troubleshooting

Problem	Solution
Flow fails	Check detailed history, connector permissions
Timeouts	Reduce batch size, optimize queries
Authorization errors	Reconnect connectors, verify Azure AD rights
Limit exceeded	Optimize recurrence, use conditions
Infinite loops	Add stop conditions, verify triggers

Licenses and limits

Plan	Included in	Monthly limits
Per User	Office 365 E3/E5	2000 runs
Per Flow	Dedicated license	Unlimited (per paid flow)
Premium	Paid plan	40,000+ runs
RPA Desktop	Free Windows	500 runs/month

---